Stop losing track of your wine.
Every bottle, barrel, and pallet, tracked in real time from the bottling run to the customer's door.
Free plan · No credit card required
Stock
Admin
Owner
Overview
Inventory
Total Bottles
10,200
Unlabeled
8,505
Bulk Wine
30,900L
Bag in Box
117
Out of Stock
2
Stock · By Location
2,400
bottles · +57 BiB
1,200
bottles
3,000
bottles
3,600
bottles · +60 BiB
Built for producers who take inventory seriously
Every bottle accounted for
From the tank to the label to the shelf, every movement tracked, timestamped, and attributable to a person.
Scan in the cellar, see it everywhere
Your team scans a QR code on a pallet. Everyone, from the cellar to the office, sees the update in real time.
Orders that run themselves
A sales rep logs an order from a restaurant. The cellar gets the pick list. Shipping deducts the stock. All automatic.
No more spreadsheet roulette
One source of truth. Every role sees exactly what they need to, and nothing they shouldn't.
7
Inventory types
30
Minutes to set up
8
Roles supported
Efficiency
From 15 hours of spreadsheets every month
to 4 hours with QR scanning.
Save 11 hours every month, one full workday back to spend on the wine, not the workbook.
11h
Saved · Every Month
80%
Less Time Spent
Time on inventory management
4 hrs / month
Estimated, based on typical manual bottling & inventory workflows
How it works
From cellar to customer
Four steps. Full visibility. No spreadsheets.
Set up your cellar
Create your wine SKUs, storage locations, and vessels, tanks and barrels included. Add your opening stock and you're ready to go.
Run the Bottling Wizard
When a batch is ready, the wizard guides you through: pick vessel, target SKU, quantity, size, and location. One action deducts bulk wine and creates finished stock.
Scan, transfer & dispatch
QR-scan pallets to move stock between locations. Sales reps log orders from the field; cellar staff get instant pick lists. Shipping auto-deducts inventory.
Full visibility, always
Real-time dashboard, complete movements log, per-agent sales performance, and role-based access. Everything refreshes live, no manual reloads.
Features
Every tool your winery needs
Bottling, barrel aging, pallet scanning, order dispatch, every tool your cellar actually needs in one place.
Live Dashboard
Seven inventory types tracked in real time: Finished Bottles, Unlabeled Bottles, Bulk Wine, Empty Bottles, Packaging, Bag-in-Box, and Dry Goods. Low-stock alerts, fill-level bars, and live breakdown by location, all in one view.
Bottling Wizard
Multi-step guided wizard for every bottling run. Pick source vessel, SKU, quantity, size, and location. Automatically deducts bulk wine, creates finished bottle records, and logs all movements in one action.
Tanks & Barrels
Volume tracking per vessel. Barrels show aging progress in months vs target, oak type (French or American), and a Ready badge when the aging target is met. Supports both tanks and barrels.
Orders & Dispatch
Full order lifecycle: draft → confirmed → shipped → cancelled. Includes customer details, line items, market, and notes. Shipping auto-deducts inventory and logs movements. Printable packing lists included.
QR Pallet System
Generate, print, and scan QR codes for every active pallet. Mobile-optimized scanner for real-time cellar operations. Every scan is timestamped and automatically added to the movement log.
Movements Log
Complete audit trail of every inventory transaction: date, category, item, type, from/to locations, quantity, reason, and user. Filterable by date range, category, type, and keyword. Exportable to CSV.
Sales Performance
Per-agent metrics: order count, bottles sold, total revenue, monthly target tracking, and a 6-month revenue trend. Sales Managers see all agents; Sales Agents see only their own summary.
Role-Based Access
Eight roles, from Admin down to floor staff: Cellar Master, Warehouse, Logistics, Sales Manager, Sales Agent, Accountant, and more. Each gets a scoped, granular view, enforced automatically at every level.
Physical Count
Reconcile actual stock vs system records for any category and location. Counts save locally if you lose connection mid-session, and sync automatically when you're back online. Full history of who counted what, when, and why.
Bottling Wizard
One wizard. Every batch.
Select vessel
Tank A4 · 2,400 L available
Choose SKU
Set quantity
Packaging
Execute run
Automatically deducts bulk wine · creates finished bottle records · logs all movements
Tanks & Barrels
Aging progress at a glance.
Oak type · aging months · target · Ready badge when aging target met
Pricing
Simple, honest pricing
No contracts. No per-bottle fees. Upgrade when your catalogue grows, not when your harvest does.
Interactive Estimator
Production Volume
Recommended Plan: Cellar Plan (Featured)
Spreadsheet Hours
32 hrs
saved per month
Est. Labor Value
€1,120
saved per month · based on €35/hr
Forever free for small operations
- Up to 5 SKUs
- 2 locations
- Basic lot tracking
- QR label printing
- 2 seats
- Email support
Billed annually · Save €72/yr
- Up to 12 SKUs
- 4 locations
- QR pallet scanning
- Field order intake
- Basic audit trail
- 4 seats
- Priority support
Billed annually · Save €120/yr
- Up to 25 SKUs
- 10 locations
- Full audit trail (HACCP)
- Auto-picking lists
- Sales performance dashboard
- 10 seats
- Dedicated onboarding
Billed annually · Save €360/yr
- Unlimited SKUs
- Unlimited locations
- Full audit trail + reports
- Bulk dispatch & logistics
- Sales performance dashboard
- Unlimited seats
- SLA support
Movements log export
Export your full audit trail to CSV, filtered by date, category, type, or user. Cellar & Estate.
QR pallet scanning
Scan pallets and bins from any device, no extra hardware needed. Grower & above.
Get started
Start in minutes.
Create your account, add your SKUs and vessels, and have live visibility across your entire inventory, all on the free plan.
No credit card required
FAQ
Common questions
Seven: Finished Bottles, Unlabeled Bottles, Bulk Wine, Empty Bottles, Packaging, Bag-in-Box, and Dry Goods. Each category has its own tracking, movement log, and dashboard view, so nothing falls through the cracks.
Yes, the interface is built mobile-first with large tap targets for real cellar conditions. QR scanning, order intake, and inventory lookups all work from any smartphone. No app download required.
No special hardware required. You can scan QR codes with any smartphone camera. We generate printable QR labels you can stick on pallets. Standard A4 or label-printer formats both work.
Inventory updates in real time across all your locations, including multi-site shipping and field order dispatch. When a pallet is scanned at your offsite storage or a bonded warehouse, your dashboard updates instantly. All locations share the same live inventory pool.
The Cellar plan includes a full immutable audit trail suitable for HACCP requirements. You can easily view, download, and print inventory logs for your quality certifications.
Your data is yours. Export everything as CSV or JSON at any time, before or after cancelling. We’ll always give you advance notice and time to export before your data is removed.
Get started
Ready to stop losing track?
Start on the free plan today, no credit card, no contracts. Upgrade when your catalogue grows.
Start freeFree plan, no credit card required
The Cellar Journal
Guides from the cellar floor
Practical writing on inventory, bottling, and the operational side of making wine. Free, no email gate.
Or get the best of it by email
One practical email on wine and the craft of making it.